Dear Parent/Carer

I am writing to inform you of the payment arrangements that will be operating in our Academy canteen and food pods from September 2016. In order to ensure maximum efficiency in taking payment for food and reducing queues we are introducing a cashless system using biometrics for payment at the tills.  This system has been already successfully introduced in a number of Gloucestershire schools.

This means that instead of paying by cash your child simply places their finger in the scanner and their identification will be verified.  The information held is not a fingerprint.  Please see the additional information overleaf explaining the system in more detail. Upon verification monies will be taken from a personal academy account and you will be able to top this up online. If your child is entitled to Free School Meals their allocation will automatically be credited to their account for that day.

There are other advantages to the biometric system; a finger unlike a card cannot be lost, forgotten, mislaid or stolen.  It is a similar system to that used by many of the modern mobile phones. This means that you can be sure the money you allocate to your child is safe.

Under the Protection of Freedoms Act 2012 (sections 26 to 28), we are required to notify each parent of a child and obtain the written consent of at least one parent before being able to use a child’s biometric information for an automated system.

I have detailed some information about this and a consent letter for you to sign and return to the Academy by return with the closing date of Friday 17th June 2016.

If you do not wish your child’s biometric information to be processed by the Academy, or your child objects to such processing, we will issue them with a Pin which is verified with your child’s name and photo at the tills points.  Your money or the Free School Meal allocation will be automatically credited to this.

Further information will be sent to you shortly with instructions on how to put money onto your child’s account.

Please read through the attached information and if you have any questions or you would like clarification on any of this information please contact the Finance Team by email: [email protected] 

Yours sincerely

Mr D Bishop

Download Letter and Return slip

Beaufort Finance Team

Currently Open to answer your call

Student Finance Related Enquiries

e: [email protected]

t: 01452 301381